Ever feel like you just can’t quite get the hang of Workday, a powerful HR system your company adopted?
Reports are confusing, customizing feels impossible, and integration is a big headache.
Maybe you’re wondering – is a Workday functional consultant really worth it?
In this blog, dive into the world of Workday, both with and without a consultant by your side.
Workday functional consultant is like a guide or expert who helps you understand how to optimize, scale, and integrate Workday effectively.
They work with different teams and vendors to figure out what they need from Workday.
This may involve configuring data mapping and transformation to ensure seamless flow of information between Workday and other systems.
In fact, they also collaborate with technical teams to develop and execute test plans that ensure Workday functions as intended.
Here is a comparison table between having a Workday functional consultant and not having one.
| Implementation Process | Leads the implementation process that seamlessly aligns with your needs and best practices, while maintaining business continuity. | The implementation process may lack expert guidance, leading to potential gaps or inefficiencies. |
| System Configuration | Configures Workday modules according to your requirements. Provides expertise in complex configurations such as security setup, business processes, and reporting frameworks. | Internal teams or generic consultants may configure the system, potentially missing nuances or best practices. Potential for misconfigurations leading to system performance issues or user dissatisfaction. |
| Training and Support | Provides comprehensive training to users for smooth adoption and utilization of Workday features. | Training may be less structured or comprehensive which may impact user adoption and system utilization. |
| Customization | Offers customized solutions within Workday to address your unique business needs effectively. Leverages Workday's extensibility tools to create custom reports, dashboards, and workflows. | Customization may be limited or less effective without specialized expertise. Risk of creating custom solutions that are not sustainable or that compromise system integrity. |
| Integration with other systems | Ensures seamless integration with other systems, such as ERP, CRM, LMS, payroll systems, ATS, and more, minimizing data silos and improving data accuracy. | Integration efforts may be more challenging and prone to errors without dedicated expertise. Higher likelihood of data inconsistencies and integration failures. |
| System Upgrades and Maintenance | Manages system upgrades and ongoing maintenance to ensure system stability and compliance with updates. Provides proactive monitoring and support to identify and resolve issues before they impact users. | Upgrades and maintenance may be more resource-intensive and less streamlined without dedicated support. Risk of falling behind on system updates, leading to security vulnerabilities and missed opportunities for new features. |
| Reporting and Analytics | Develops custom reports and analytics within Workday to provide actionable insights for decision-making. Utilizes Workday's reporting tools to create real-time, interactive reports and dashboards. | Reporting and analytics capabilities may be limited or less sophisticated without specialized skills. Internal teams may struggle to create meaningful reports. |
| Troubleshooting and Issue Resolution | Quickly identifies and resolves system issues that minimize downtime and disruptions to business operations. | Troubleshooting and issue resolution may take longer which may affect productivity and user experience. |
| Compliance and Regulations | Ensures Workday configurations and processes comply with industry regulations and standards. | Compliance may be more challenging to maintain without specialized knowledge of Workday regulations. |
| Business Process Optimization | Works closely with business teams to optimize workflows and processes within Workday, improving efficiency and effectiveness. | Business process optimization efforts may be less focused or coordinated, potentially leading to inefficiencies. |
| Data Security and Privacy | Implements robust data security measures, such as data encryption, access control, multi-factor authentication, security audits, and incident response plans, safeguarding your sensitive information. | Data security measures may be less comprehensive or tailored to specific business needs without specialized expertise. Security audits and risk assessments may be infrequent or less thorough. |
| Change Management | Facilitates change management processes to ensure smooth transitions and user acceptance of system changes. | Change management efforts may be less organized or effective, leading to resistance and adoption challenges. |
| Scalability and Future-proofing | Designs scalable solutions that can adapt to evolving business needs, future-proofing the system for growth and innovation. Conducts regular reviews and updates to align with business strategy. | Scalability and future-proofing may be less prioritized or strategic without dedicated expertise. The system may become outdated or unable to support growth. |
| User Experience | Focuses on improving user experience by conducting user training sessions, providing tailored support, and gathering feedback – to improve usability and accessibility for all users. | User experience improvements may be less emphasized which can affect user satisfaction and productivity. |
| Performance Optimization | Optimizes system performance, identifying and addressing bottlenecks or inefficiencies to ensure optimal system operation. Provides recommendations for hardware and software improvements. | Performance optimization efforts may be less targeted or thorough, impacting system responsiveness and efficiency. Missed opportunities for system enhancements and upgrades. |
| Vendor Management | Manages relationships with Workday and other vendors, ensuring effective communication and resolution of issues. | Vendor management may be more challenging without dedicated expertise, potentially leading to service gaps or delays. |
| ROI and Cost Optimization | Focuses on maximizing ROI through efficient utilization of Workday functionalities and cost-saving strategies. Analyzes system usage to identify areas for cost reduction and value enhancement. | ROI and cost optimization efforts may be less strategic or impactful without specialized knowledge of Workday capabilities. |
Workday is a powerful tool, but it’s only as powerful as the people who use it.
Workday functional consultant can help you unlock Workday’s full potential, helping your HR team and streamlining your operations.
Think of it this way: would you attempt brain surgery without a qualified surgeon? Probably not.
A consultant brings the same level of expertise to your HR system, ensuring a successful implementation and a happier, more productive workforce.
We’re a product engineering company ↗️ having a special obsession with HRTech.
For 15 years, we’ve been helping companies of all sizes get the most out of their HR systems – and when it comes to Workday, we have the expertise to take your HR processes to the next level.
Our team of Workday functional consultants speaks your language and can tailor Workday to your specific needs, whether you’re a small startup or a large enterprise.
Here’s how we can help:
✅ Effortless Implementation
We’ll guide you through every step of the Workday implementation process, from configuration to data migration.
✅ Smooth Implementation
We’ll guide you through every step of the Workday implementation process, from configuration to data migration.
✅ Smooth Integration
We’ll handle your Workday integration, from start to finish, including setup, ongoing support, and maintenance.
✅ Ongoing Support
We don’t disappear after implementation. Our team will be there to answer your questions, troubleshoot any issues, and help you get the most out of Workday for years to come.
Let our Workday functional consultants be your HRTech superheroes.
Azilen’s Workday functional consultant acts as a bridge between your business needs and the capabilities of the Workday platform.
They have deep knowledge of HR processes and Workday functionalities. They can help you with tasks like:
Our Workday functional consultants typically assist companies with implementing, configuring, integrating, and maintaining Workday as per their needs and business goals.
While it’s possible to implement Workday on your own, it can be a complex and time-consuming process.
However, our consultant can save you time, money, and frustration by ensuring a smooth implementation and maximizing the value you get from Workday.
The cost of a Workday functional consultant can vary depending on their experience, the scope of your project, and your location.
However, if you’re seeking an approximate figure, feel free to reach out for a complimentary estimation. Get it now ↗️
11 mins