Smoothening the Recruitment Process with Applicant Tracking System | HR Tech Solution | Case Study
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HR Tech

Fast Track Recruitment with Applicant Tracking System

In today's technology driven world, hiring quality candidate & smoothening the recruitment process is essential to attract the right set of personnel. Azilen having HR tech at its heart & proven expertise in recruiting industry is assisting businesses to survive in this cutthroat battle by defining a consistent & comprehensive hiring strategy with right set of tools.

Business Scenario

The customer based in Canada is an innovation leader with 50+ years of experience in Talent Acquisition & tools around that. This tool provides state-of-the-art processes that empower organizations with efficient recruiting process, allowing recruiters to spend their valuable time placing top candidates.

Azilen collaborated with customer for complete modernization of the existing Applicant Tracking System with technology leap & renewed user experience as per industry standards. This led to an efficient recruitment process with optimized workflow and an intuitive, user-friendly and futuristic ATS.

Key Highlights

Recruitment Marketing Automation

Enterprise-grade Tool

Recruiter’s CRM

Configurable Hiring Workflows

Talent Pooling

ATS & Job Boards Integrations

Social Media Integrations

Challenges

  • Product Modernization
  • Extensive Data Processing
  • Manifold Integrations
  • Automated Shortlisting
  • Streamline Hiring Process

The Solution

The customer is well-versed in recruiting & staffing industry & was in search for a highly experienced product development partner to revamp their legacy solution to a futuristic ATS.

Customer collaborated with Azilen with a long-term engagement plan to map the new technological and HR requirements. An open eco-system was created, envisaging numerous recruitment tools in the market supplementing the ATS’s extendibility.

The long-term engagement initiated with a complete revamp of the User Experience & Work Flow modification, later leading to a redefined architecture & development of some of the remarkable & trending ATS functionality.


Modernization Journey


Transformation Strategy

A detailed analysis of the product was carried out for extracting the key functional components and workflows. With the sheer understanding of the product, the following shortcomings were realised:

  • Obsolete Technology & Cumbersome Infrastructure
  • Complex User flows & Unappealing User Interface
  • Poor System performance & Security vulnerability

To address these, the modernization roadmap was defined with key focus on UI Standardization, workflow optimization, and architecture. This roadmap was initiated with front-end first approach, and then revamping the backend subsequently. A design strategy was formulated for the UX enhancement with visual apprehension of the modern system.


Implementation & Execution

A detailed development strategy was prepared along with defining the tech stack, middleware services framework, APIs and system integrations covering the complete functional & technical flow of the system. Selection of new microservice based architecture design with the cloud infrastructure.

  • Domain Driven classification of microservices with event storming
  • The frontend and backend infrastructure with the CI/CD pipeline automation
  • Following are the prime objective for architectural transformation to form resilient and reliable system:
    • Domain Driven functional units
    • Isolation to micro-level functional units
    • Functional independence - loose coupling

The newly implemented solution is a web & mobile based enterprise ATS for recruiters that includes complete process flows for candidate, client & job orders management with multiple integrations in place.

A Phased approach was chosen to ensure minimal disruption in the Legacy ecosystem.

The key functional features of this solution include following :

Recruiter

  • Configure Recruitment Workflow
  • Master Candidate Search
  • Candidate Sourcing
  • Referral Management
  • Task Management
  • Candidate Profile & Database
  • Document Management System
  • Custom Analytics

Job Orders

  • Job Creation
  • Clone Job Order
  • Job Board Posting
  • Candidate Preferences
  • Job Order Matching
  • Candidate Shortlisting
  • Candidate – Job Status
  • Resume Repository

Assessments & Communication

  • Tire Configuration
  • Assessment Test Creation
  • Multiple Question Types
  • Evaluation & Ranking
  • Automated Email Responses
  • Scheduled Candidate Connects
  • Email/VoIP Call/SMS Comm.

Candidate

  • Job Search
  • Online Application
  • Resume Builders
  • Document Upload
  • Assessment Tests
  • Video Interview
  • Application Status

Thought Leadership

Successful talent acquisition is arguably one of the most important drivers of a business’s success. Competition for talent is fiercer than ever, and it’s never been more difficult for recruiters to find the right talent. Times like these calls for organizations to adapt to a future ready Applicant Tracking System that :

Automates the Recruitment Cycle | Facilitates Collaborative Hiring | Build's a Talent Database | Boosts Organization Value

SELF-LEARNING

Resume Parser

  • Automated storage & analysis of resume data
  • Compiler to interpret data with NLTK
  • Entity Extraction & segregated information
  • Custom model training
  • Bulk resume upload
  • Extract personal & contact details, educational qualification, relevant experience, skills, hobby etc.
  • Multiple file format supported : PDF, Txt & Docx

MOBILE Timesheet (Post Hiring)

To cater some of the Part time/Hourly & Contract based jobs, Mobile timesheet was implemented

  • Independent mobile app for Candidate & Organization
  • Geofence based check-in and check-out
  • Geofence based check-in and check-out
  • Shift timings/Preferences & Leave Applications
  • Payroll Management

Salient Characteristics

  • Business Architecture
  • Employer Branding
  • Universal Candidate Search
  • Optimum Communication Tool
  • Data Warehousing
  • Social Recruiting

Achievements

0*

Recruitment Speed

0+

Information & History

0M SQ.FEET

Easy Integration

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