Case Study

Fast Track Recruitment with Applicant Tracking System

In today’s technology driven world, hiring quality candidate & smoothening the recruitment process is essential to attract the right set of personnel.

At a Glance

Azilen having HR tech at its heart & proven expertise in recruiting industry is assisting businesses to survive in this cutthroat battle by defining a consistent & comprehensive hiring strategy with right set of tools.

Key Highlights

Recruitment Marketing Automation

Enterprise-grade Tool

Recruiter’s CRM

Configurable Hiring Workflows

Talent Pooling

ATS & Job Boards Integrations

Challenges

Product Modernization
Extensive Data Processing
Manifold Integrations
Automated Shortlisting
Streamline Hiring Process

About Client

The customer based in Canada is an innovation leader with 50+ years of experience in Talent Acquisition & tools around that. This tool provides state-of-the-art processes that empower organizations with efficient recruiting process, allowing recruiters to spend their valuable time placing top candidates.

HRTECH

Industry

RECRUITMENT

Domain

CANADA

Location

How we helped?

Azilen collaborated with customer for complete modernization of the existing Applicant Tracking System with technology leap & renewed user experience as per industry standards.

This led to an efficient recruitment process with optimized workflow and an intuitive, user-friendly and futuristic ATS.

Recruitment Speed

500+

Information and History

5.5M SQ.FEET

Easy Integration

The Solution

The customer is well-versed in recruiting & staffing industry & was in search for a highly experienced product development partner to revamp their legacy solution to a futuristic ATS.

Customer collaborated with Azilen with a long-term engagement plan to map the new technological and HR requirements. An open eco-system was created, envisaging numerous recruitment tools in the market supplementing the ATS’s extendibility.

The long-term engagement initiated with a complete revamp of the User Experience & Work Flow modification, later leading to a redefined architecture & development of some of the remarkable & trending ATS functionality.

Modernization Journey

Transformation Strategy

A detailed analysis of the product was carried out for extracting the key functional components and workflows. With the sheer understanding of the product, the following shortcomings were realised:

Obsolete Technology & Cumbersome Infrastructure
Complex User flows & Unappealing User Interface
Poor System performance & Security vulnerability

To address these, the modernization roadmap was defined with key focus on UI Standardization, workflow optimization, and architecture. This roadmap was initiated with front-end first approach, and then revamping the backend subsequently. A design strategy was formulated for the UX enhancement with visual apprehension of the modern system.

Implementation & Execution

A detailed development strategy was prepared along with defining the tech stack, middleware services framework, APIs and system integrations covering the complete functional & technical flow of the system. Selection of new microservice based architecture design with the cloud infrastructure.

Domain Driven classification of microservices with event storming
The frontend and backend infrastructure with the CI/CD pipeline automation
Following are the prime objective for architectural transformation to form resilient and reliable system:

1. Domain Driven functional units
2. Isolation to micro-level functional units
3. Functional independence – loose coupling

The newly implemented solution is a web & mobile based enterprise ATS for recruiters that includes complete process flows for candidate, client & job orders management with multiple integrations in place.

A Phased approach was chosen to ensure minimal disruption in the Legacy ecosystem.

fast track recruitment

Fast Track Recruitment with Applicant Tracking System is a modern approach to streamline the recruitment process. Applicant Tracking System (ATS) is a software application that helps recruiters manage the entire recruitment process, from posting job openings to hiring candidates.

ATS can help recruiters overcome many challenges in the recruitment process, such as candidate preferences, job order matching, candidate shortlisting, candidate-job status, and resume repository assessments and communication. ATS can also automate the storage and analysis of resume data, which can help recruiters identify the best candidates for the job

Recruiter

Configure Recruitment Workflow
Master Candidate Search
Candidate Sourcing
Referral Management
Task Management
Candidate Profile & Database
Document Management System

Job Orders

Job Creation
Clone Job Order
Job Board Posting
Candidate Preferences
Job Order Matching
Candidate Shortlisting
Candidate – Job Status
Resume Repository

Assessments & Communication

- - - - Tire Configuration
        
        Assessment Test Creation
        
        Multiple Question Types
        
        Evaluation & Ranking
        
        Automated Email Responses
        
        Scheduled Candidate Connects
        
        Email/VoIP Call/SMS Comm.

Candidate

- - - - Job Search
        
        Online Application
        
        Resume Builders
        
        Document Upload
        
        Assessment Tests
        
        Video Interview
        
        Application Status

Self-Learning

Automated storage & analysis of resume data
Compiler to interpret data with NLTK
Entity Extraction & segregated information
Custom model training
Bulk resume upload
Extract personal & contact details, educational qualification, relevant experience, skills, hobby etc.
Multiple file format supported : PDF, Txt & Docx

Mobile Timesheet (Post Hiring)

- - - Independent mobile app for Candidate & Organization
    - Geofence based check-in and check-out
    - Geofence based check-in and check-out
    - Shift timings/Preferences & Leave Applications
    - Payroll Management